Contract Administrator -Nuneaton

Facilities Administrator

Nuneaton

The Company

Our client has recently been awarded a 7-year contract for the maintenance and improvement of the Defence Built Estate, to include in excess of 20,000 assets.

They are a new business, formed to deliver infrastructure, asset, and facilities management services into the UK Defence Sector. They are a 50:50 Joint Venture between 2 already established big players in the FM and Utilities markets with over 55 years’ experience.

They are committed to enabling Defence capability through maintaining and enhancing the built estate in which our Armed Forces live, work and train.

The role

You will carry out administrative duties to support the site team to ensure all contractual outputs are met. Assisting with the management of the Supply Chain to ensure that all statutory, mandatory and reactive performance indicators are consistently achieved.

Responsibilities

  • Provide administrative support for the effective, compliant, and timely delivery of departmental
  • duties in accordance with Government Regulatory and Statutory undertakings, complying with all
  • Health & Safety and Environmental standards and policies.
  • Answer all incoming telephone calls promptly and professionally.
  • Preparation and maintenance of reports as required by management utilising MS Excel, Maximo or other bespoke IT systems to monitor business performance.
  • Support management in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance, and producing accurate minutes and action logs
  • Support management in providing accurate data to allow optimal solutions to customer requirements and to resolve end user issues.

Could this be for you?

The ideal candidate will have significant practical experience in administration including a good understanding of requirements in a busy, fast paced environment, data processing and management and prioritising tasks to meet tight deadlines

  • Demonstrable experience in Construction, Property Maintenance or related field is preferred
  • Familiarisation of legal requirements in relation to construction activities
  • NVQ level 2 qualification in Administration, a related discipline or equivalent experience
  • Accredited Office Health & Safety Qualification
  • Accredited training qualification in MS Office packages
  • Familiarisation with Maximo

Contract Administrator -Nuneaton

Contract Administrator

Nuneaton

£18-20k

The Company

Our client has recently been awarded a 7-year contract for the maintenance and improvement of the Defence Built Estate, to include in excess of 20,000 assets.

They are a new business, formed to deliver infrastructure, asset, and facilities management services into the UK Defence Sector. They are a 50:50 Joint Venture between 2 already established big players in the FM and Utilities markets with over 55 years’ experience.

They are committed to enabling Defence capability through maintaining and enhancing the built estate in which our Armed Forces live, work and train.

The role

You will carry out administrative duties to support the site team to ensure all contractual outputs are met. Assisting with the management of the Supply Chain to ensure that all statutory, mandatory and reactive performance indicators are consistently achieved.

Responsibilities

  • Provide administrative support for the effective, compliant, and timely delivery of departmental
  • duties in accordance with Government Regulatory and Statutory undertakings, complying with all
  • Health & Safety and Environmental standards and policies.
  • Answer all incoming telephone calls promptly and professionally.
  • Preparation and maintenance of reports as required by management utilising MS Excel, Maximo or other bespoke IT systems to monitor business performance.
  • Support management in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance, and producing accurate minutes and action logs
  • Support management in providing accurate data to allow optimal solutions to customer requirements and to resolve end user issues.

Could this be for you?

The ideal candidate will have significant practical experience in administration including a good understanding of requirements in a busy, fast paced environment, data processing and management and prioritising tasks to meet tight deadlines

  • Demonstrable experience in Construction, Property Maintenance or related field is preferred
  • Familiarisation of legal requirements in relation to construction activities
  • NVQ level 2 qualification in Administration, a related discipline or equivalent experience
  • Accredited Office Health & Safety Qualification
  • Accredited training qualification in MS Office packages
  • Familiarisation with Maximo

Contract Administrator -Nuneaton

Contract Administrator

Nuneaton

£18-20k

The Company

Our client has recently been awarded a 7-year contract for the maintenance and improvement of the Defence Built Estate, to include in excess of 20,000 assets.

They are a new business, formed to deliver infrastructure, asset, and facilities management services into the UK Defence Sector. They are a 50:50 Joint Venture between 2 already established big players in the FM and Utilities markets with over 55 years’ experience.

They are committed to enabling Defence capability through maintaining and enhancing the built estate in which our Armed Forces live, work and train.

The role

You will carry out administrative duties to support the site team to ensure all contractual outputs are met. Assisting with the management of the Supply Chain to ensure that all statutory, mandatory and reactive performance indicators are consistently achieved.

Responsibilities

  • Provide administrative support for the effective, compliant, and timely delivery of departmental
  • duties in accordance with Government Regulatory and Statutory undertakings, complying with all
  • Health & Safety and Environmental standards and policies.
  • Answer all incoming telephone calls promptly and professionally.
  • Preparation and maintenance of reports as required by management utilising MS Excel, Maximo or other bespoke IT systems to monitor business performance.
  • Support management in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance, and producing accurate minutes and action logs
  • Support management in providing accurate data to allow optimal solutions to customer requirements and to resolve end user issues.

Could this be for you?

The ideal candidate will have significant practical experience in administration including a good understanding of requirements in a busy, fast paced environment, data processing and management and prioritising tasks to meet tight deadlines

  • Demonstrable experience in Construction, Property Maintenance or related field is preferred
  • Familiarisation of legal requirements in relation to construction activities
  • NVQ level 2 qualification in Administration, a related discipline or equivalent experience
  • Accredited Office Health & Safety Qualification
  • Accredited training qualification in MS Office packages
  • Familiarisation with Maximo

Area Coordinator -Housing Maintenance

Area Co-Ordinator (Housing Maintenance)

Coleshill, North Warwickshire

6-month Fixed term contract

The company

Our client has recently been awarded a 7-year contract for the repairs, maintenance, void preparation, and substantial programme of projects to a housing stock of 27,000 across the South of the country.

They are a new business, formed to deliver infrastructure, asset and facilities management services into the UK Defence Sector. They are a 50:50 Joint Venture between 2 already established big players in the FM and Utilities markets with over 55 years’ experience.

We are urgently looking to increase headcount prior to mobilisation of the contract on 1st April 2022 and have multiple opportunities across the South East and the South West.

The role

This is an exciting opportunity for a motivated and ambitious co-ordinator to play a pivotal role to assist the operations team in the delivery of reactive, planned and void maintenance. Ensuring all administration procurement activities and contracts are delivered professionally to time, the co-ordinator will provide support within the Regional Service Centre and provide an intrinsic link to the local area teams.

Responsibilities:

  • Proactively support and co-ordinate the delivery of all workflow to a dedicated area, co-ordinating on-site activity and working with the area team
  • Ensure that systems are updated within prescribed timescales
  • Promote customer service excellence to ensure a positive and caring customer experience
  • Administer responses to customer feedback
  • Work in collaboration with the team, our service partners and our client
  • Manage the workflow of specialist tasks
  • Run reports and maintain all system information and data, working with the VIVO Insite, Asset Management and Compliance teams
  • Liaise with the National Accommodation Model provider to ensure relationships are maintained and service provision remains consistent
  • Undertake general administrative duties

Could this be for you?

You should have a proven record in administration of a planned and maintenance environment and be highly motivated with a passion to succeed. You should be able to identify opportunities for advancing the organisation’s mission while maintaining an awareness of the business areas and associated risk.

  • Essential technical and professional skills, knowledge and qualifications
  • Co-ordination or administration experience within a planned and maintenance environment
  • Experience of working accurately to timescales and providing customer service excellence
  • Intermediate/Advanced Excel & Microsoft packages
  • Experience of working accurately to deadlines in a pressurised environment
  • English and Mathematics GCSE A-C standard

Highfield are a Certified Carbon Neutral Business